2010-2011 COAS Travel Grants,
Applications open on November 1st, for simultaneous application for COAS and CMCL travel grants for Fall 2010. Travel Grant Applications may be submitted until Friday, November 19th, 2010. This date is different than the deadline given by COAS! The GAC must have time to review these applications, so be sure to adhere to the CMCL date.
College of Arts and Sciences Graduate Student Travel Awards are usually in the range of $300. Departmental Travel Awards are usually in the range of $250, but may vary according to the budget requested.
This year COAS is running only one Travel Award competition, so there will not be one is Spring, but the Department will run its own competition in the spring, when we will re-consider a “reserve list” of Fall applications that were unsuccessful.
In making its decisions, the GAC considers whether or not you have previously received a travel award (giving preference to those who have not previously received a Travel Award); the quality of your proposal; the significance of the conference both for your field and for your research; and how important it is for you to attend this particular conference at this stage of your career (giving preference to those who are currently on the job market). Please note that the combination of these criteria mean that it may be sensible to wait to apply for the award until you need exposure at conferences to further your job prospects.
To apply for the Travel Award this Fall you must both apply on line to COAS
complete the departmental application form (sent to your IU email account). Please print this application, fill it out, and return three copies, along with three hardcopies of your COAS application to Kathy by 4:00 p.m. on Friday, November 19th.
(Please note that the COAS link will not go live until November 1. If you try to access it before then, you will likely get an error message.)
The GAC ranks the applications and nominates the top three for COAS Travel Awards. The Department has funds for approximately 5 awards this semester, which will be allocated first to whichever of the COAS nominations are unsuccessful, and thereafter to the applications ranked next. This means that between about 5-8 applications will be awarded funds either through COAS or CMCL. It also means that we have to wait until COAS make their decision before we know all the applicants who will receive a CMCL award.
Travel Award winners must provide documentation of their presentations in the conference program before their travel awards will be disbursed. You may apply retroactively for travel to conferences that took place in the previous 6 months.
Advice for completing the applications
Bear in mind that your application is being assessed both by faculty in the department who are not necessarily in your field and, more importantly, by people in the College who don’t necessarily know what NCA, SCMS, or AAA mean or can grasp the significance of your conference presentation without you providing a context. Merely providing a brief abstract of your paper will not achieve that goal.
On your department application form please complete the different boxes as requested.
On the COAS application form you should use the “Project details” section to include not only the title, dates and location of the conference, as well as your paper title, but also a version of the information on your department application form. You should use the “additional information” section to include not only an abstract but also to frame the abstract as suggested above.
You should also provide a full budget, listing costs for each item. You do not need to have booked your hotel to list an expected cost.