Applications are now open for simultaneous application for COAS and CMCL travel grants for Spring 2009. Travel Grant Applications may be submitted until Friday, March 13th, 2009. This date is different than the deadline given by COAS! The GAC must have time to review these applications, so be sure to adhere to the CMCL date.
College of Arts and Sciences Graduate Student Travel Awards are usually in the range of $300. Preference will be given to students who have not previously received a Travel Award. Departmental Travel Awards are usually in the range of $250. The Department also gives preference to those who have not previously received a Travel Award and to those who are currently on the job market. Please note that the combination of these criteria mean that it may be sensible to wait to apply for the award until you need exposure at conferences to further your job prospects.
To apply for the Travel Award you must both apply on line to COAS at:
https://coas3.coas.indiana.edu/coasadmin/CICada/TravelGrants/TravelGrantsApplication.cfm
and complete the departmental application form which Kathy will send in a mass email. Please print this application, fill it out, and return three copies, along with three hardcopies of your COAS application to Kathy by 4:00 p.m. on Friday, March 13th.
The GAC ranks the applications and nominates the top three for COAS Travel Awards. The Department has funds for a total of 5 awards this semester, which will be allocated first to whichever of the COAS nominations are unsuccessful, and thereafter to the applications ranked next. This means that between 5 and 8 applications will be awarded funds either through COAS or CMCL. It also means that we have to wait until COAS makes its decision before we know all the applicants who will receive a CMCL award (in addition to the two who are ranked 4th and 5th by the GAC).
Travel Award winners must provide documentation of their presentations in the conference program before their travel awards will be disbursed. You may apply retroactively for travel to conferences that took place in the previous 6 months.
Advice for completing the applications
Bear in mind that your application is being assessed both by faculty in the department who are not necessarily in your field and, more importantly, by people in the College who don’t necessarily know what NCA, SCMC, or AAA mean or can grasp the significance of your conference presentation without you providing a context. Merely providing a brief abstract of your paper will not achieve that goal.
On your department application form you can use the “Anything else that will help us evaluate the importance of your paper” heading to explain why your presentation (and perhaps the whole panel, if relevant) is of scholarly significance (what it contributes to your field, what new information it uncovers, or new perspective, argument, claim it offers) and why it is pertinent to present it at this particular conference, and let us know if you have plans to publish your paper.
On the COAS application form you should use the “Project details” section to include not only the title, dates and location of the conference, as well as your paper title, but also a narrative version of the “tick box” information on your department application form (e.g. “My paper has been selected on the basis of peer review of the full paper for presentation at the National Communication Association annual meeting, which is the primary conference for research in my field.”) You should use the “additional information” section to include not only an abstract but also to frame the abstract as suggested above.
On each form you should provide a full budget, listing costs for each item. Sabrina can advise you about how to calculate mileage, and you do not need to have booked your hotel to list an expected cost.
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