So SIS is going to be down for an upgrade in mid-February. Why should you care?
If you're lucky, you won't be inconvenienced at all by SIS being unavailable. However, please be aware that those of us on the more bureaucratic end of your educations will be unable to access academic records such as transcripts, rosters, course permissions, Human Resources records, etc. for the five days of the upgrade. If you know you are going to need something, please let us know now.
Also, there are bound to be new navigation issues with the upgraded system; please remember to be patient while the CMCL office staff and the university make this transition.
Wednesday, January 23, 2008
SIS UNAVAILABLE FROM FEB 15 THRU FEB 20TH
As you may recall in the more detailed message sent in October, IU is in the process of upgrading to PeopleSoft’s most recent 9.0 versions of the Human Resource (HRMS) and Student Information System (SIS) applications. This is a major product release for SIS.
This message is to inform you that the HRMS and SIS Joint Executive Committee members have revised the start date so that the upgrade to version 9.0 will begin on Friday, February 15, 2008. This start date best supports the operational needs of student service, human resources, and payroll. It has also been determined that the final stage of implementing the upgrade to version 9.0 will require approximately a 5 - 6 day period.
As a result, departments should plan for the HRMS and SIS to be unavailable for access starting Friday, February 15th through Wednesday, February 20, 2008. This phase of the upgrade will affect all individuals who currently rely on the SIS for admissions, advising, financial aid, student records, and student financials processing. It will also affect users of the HRMS for payroll, staff and academic HR, and benefit processing.
PeopleSoft 9.0 Upgrade: Take HRMS/SIS down on Friday, February 15, 2008
· The current projection is for HRMS and SIS to be down on Friday, 2/15/08 and back up for all administrative, faculty, and student users on Thursday 2/21/08.
· The IUIE environment will be available for reporting except during certain maintenance periods yet to be determined. During this final phase of the upgrade, the information in the IUIE will be current as of the end of the day on February 14th. More information on the IUIE downtimes to support maintenance activities during this period will be published at a later time.
· Oncourse, IU email, FIS, and other administrative systems will be available during the downtime. A full listing of systems impacted by the upgrade downtime are noted in the following document: https://uisapp2.iu.edu/confluence/display/HRMSSISCS8990/Systems+Affected+by+9.0+Upgrade+Outage
· This notification is being sent so that your department may plan adjustments to operational calendars and make any other necessary adjustments that might be necessary due to the unavailability of these systems
· If the upgrade completes prior to Thursday morning, communications will be sent to SIS user base letting them know the system is available.
Please share with your constituencies. For more information you can view: http://sisinfo.iu.edu.
The October upgrade notification can be found on the following page: http://ses.indiana.edu/studentInfoSystems/sisinfo/communications/announcements/.
SIS Executive Committee
Wednesday, January 2, 2008
PROGRESS CHECKLISTS
I have created a checklist to help track your progress. This form will include all your coursework, exam dates, etc. Hopefully, you will also be able to use it to determine what classes you still need, what might be missing, etc. With any luck, it will help us avert any unpleasant surprises as you proceed toward graduation.
I have sent some of you these forms already for your inspection; I will be getting the rest finished this semester. If you have passed your PhD Exams, you will be among the last to receive this form. (I decided to do this after spending too many cross-eyed hours trying to find info in transcripts to finish paperwork for Nomination to Candidacy, so if you're already a candidate, I don't need the form anytime soon.)
In the future, I will try to send these checklists out once a semester so we can make sure we're all on the same page, vis-a-vis your degree progress. For PhD students: I will periodically check these against your plans of study to see if we need to make any changes to advisory committees, etc. (If you start deviating wildly from your original plan, it's fine, but a minor advisor from AMST may not be most appropriate if you end up taking all your minor courses in Telecom. We'll want to get the changes made before anyone (the UGS, for example) might want to know why someone from your filed advisory committee wasn't an examiner on your PhD exams.)
As these forms become available, please let me know what you think should be added, changed, etc. We've never had anything like this before, so I've just added the stuff I need to fill out forms or to answer faqs. If you know of something that would also be helpful to know, please tell me.
I have sent some of you these forms already for your inspection; I will be getting the rest finished this semester. If you have passed your PhD Exams, you will be among the last to receive this form. (I decided to do this after spending too many cross-eyed hours trying to find info in transcripts to finish paperwork for Nomination to Candidacy, so if you're already a candidate, I don't need the form anytime soon.)
In the future, I will try to send these checklists out once a semester so we can make sure we're all on the same page, vis-a-vis your degree progress. For PhD students: I will periodically check these against your plans of study to see if we need to make any changes to advisory committees, etc. (If you start deviating wildly from your original plan, it's fine, but a minor advisor from AMST may not be most appropriate if you end up taking all your minor courses in Telecom. We'll want to get the changes made before anyone (the UGS, for example) might want to know why someone from your filed advisory committee wasn't an examiner on your PhD exams.)
As these forms become available, please let me know what you think should be added, changed, etc. We've never had anything like this before, so I've just added the stuff I need to fill out forms or to answer faqs. If you know of something that would also be helpful to know, please tell me.
OUTSIDE TEACHING
If you are teaching, or have taught for a department other than CMCL (American Studies, Gender Studies, Collins, etc.) please let me know so I may add this information to the database I keep for tracking teaching experience. I will need the following info about each outside course:
- Term taught - 4082 is current term (please use term code - See post from Sept. 20th, 2007)
- Catalog number (Fro example: C-121)
- Class number (usually 4 or 5 digits)
MAXI Copying
As you plan your teaching this semester, PLEASE use MAXI for copying whenever possible. This is a much more economical option for the department. There is no reason to be using our copiers for syllabi, exams, most assignments, or any other handouts. All you need to do is send me your electronic files and I'll send the order on to MAXI. If you don't have an electronic file, you may bring me a hardcopy and I can forward that as well. I only need about 24 hours lead time.
You will need to provide the following info:
You will need to provide the following info:
- number of copies
- paper color
- collated?
- stapled?
- single-sided (default is double-sided - tell me otherwise if it's important)
- date and time you need delivery
Happy New Year!
Welcome to 2008! As you migrate back to Bloomington and campus, please be sure to check this forum regularly for news, policy info, etc. There are changes in the works for some UGS paperwork processing, and info on assorted issues of interest. In particular, be on the lookout for info concerning:
- Summer teaching
- Maxi
- New applicants and admits
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